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Parexel WFH Jobs – Life Sciences Apply For Program Coordinator Role
Parexel WFH Jobs – Life Sciences Apply For Program Coordinator Role. Interested and eligible applicants can check out all of the details on the same below:
Program Coordinator
Location: India, Remote
Job ID: R0000025168
Category: Medical Communication
Key Accountabilities:
Support Account Team for Successful Project Delivery
- Provide team members with skilled support in the implementation and management of specified projects within agreed time schedules and budgets.
- Proactively maintain and circulate project tracking and status reports internally (including liaison with the studio) and externally.
- Set up and maintain accurate project information on all tracking tools (internal and external).
- Set up project (status reports, tracking documents, document naming convention) and project codes.
- Prepare project kick-off materials, including creating project job sheets.
- Raise purchase orders for all external services (ICs) as per standard processes and procedures with authorization by an appropriate signatory; track payments.
- Generate appropriate correspondence when seeking permission to reproduce illustrations/figures online/paper archive of purchased papers.
- Insert Reference Manager citations into manuscripts and format to style; maintain Reference Manager databases within account team(s).
- Provide information on abstract and/or manuscript submission guidelines, proactively ascertain and collate all information required for submission packages , and undertake submission (e.g., online) of abstracts or manuscripts.
- Format documents to journal/house style and PowerPoint slides to agreed template; incorporate scientific/editorial/client revisions as directed.
- Assist with QC and fact-checking on requested projects.
- Responsible for preparing for team meetings, including:
- Scheduling, material preparation, creation, and maintenance of project tracking materials.
- Timeline creation, taking minutes, and addressing any other issues.
- Attending internal client/project meetings as appropriate.
- Maintain client publication tracking tools (e.g., Datavision, PubStrat), including:
- Content and financial updates.
- Site coordination for governance and updating user rights for databases.
- Acting as a super-user for databases, responding to users’ questions, and training new employees.
- Coordinating permissions to provide access to new employees and managers.
- Managing the review and approvals process.
- Assist with the financial tracking of projects, including:
- Preparing hour reports, invoice schedules, client financial project tracking reports, CIS tracking, budget revisions, reconciliations, and reviewing for anomalies.
- Maintaining documented histories of projects as directed.
- Schedule and coordinate arrangements for client, authors, faculty/KOL meetings/teleconferences, including:
- Circulation of invites and agenda.
- Liaison with clients/KOLs regarding arrangements.
- Meeting presentations and collation/circulation of materials as appropriate.
- Set up appropriate filing systems to store all correspondence and documentation in a standard directory structure, ensuring team members adhere to common filing practices.
- Recognize problems concerning the progress of projects and report to Managers in a timely fashion.
- Assist in proposal and budget development and pitch presentation development.
- Identify and assist in the training of processes and associated skills (e.g., software skills).
- Maintain a proactive approach to tasks, initiating actions without the need for prompting.
- Organize own workload, prioritizing work through regular discussions with Manager and project managers.
- Make the Manager aware of potential work overload (under-resourcing) or timing difficulties.
- Provide recommendations for solutions to problems/issues to internal team members.
- Demonstrate follow-through on assigned tasks and prioritize tasks to meet timelines.
- Undertake all liaison in a tactful, polite, clear, concise, and effective manner, taking and acting on clear, detailed, and accurate messages.
General Team Support
- Proactively set up and coordinate with the Manager the Induction Program for new starters.
- Actively contribute to induction programs and the training and development of new support staff and other employees.
- Handle all incoming and outgoing project-related mail promptly.
- Carry out routine checking of email in the absence of team members and pass on messages or action as appropriate.
- Maintain relevant internal and external email distribution groups.
- Archive completed projects (electronic and hard copy) regularly, in accordance with the company archiving policy.
Skills:
- Competent in the use of Word (Advanced), PowerPoint (Advanced), Excel (Advanced), Outlook (Advanced), and Reference Manager (Intermediate).
- Sound knowledge of databases (e.g., Access).
- Ability to source information using the Internet and other media.
- Confident processing financial information and trackers under the guidance of the Manager.
- A confident self-starter capable of knowing how best to action/respond to specific requests and information received from various external and internal sources.
- Strong interpersonal and communications skills, including the ability to compose own correspondence to professional standards.
- Excellent organizational and multi-tasking skills, with the ability to coordinate several projects at different stages, meeting strict deadlines, and follow-up proactively.
- Effective time management with accuracy and attention to detail.
- Team player with a client-focused approach.
- Motivated, proactive, and flexible approach with the ability to follow tasks to completion.
- Exhibit confidentiality regarding sensitive information and maintain a professional demeanor at all times.
- Proficient use of the English language.
Knowledge and Experience:
- Project and team coordination.
- Experience within the medical communications environment would be an advantage.
Education: Ideally, a Degree is preferred, e.g., Life Science, Marketing, Business qualifications.
Keywords: Remote Life Sciences Jobs, Program Coordinator, Parexel, Medical Communication, Project Management, India. Parexel WFH Jobs – Life Sciences Apply For Program Coordinator Role. Please ensure you are subscribed to the Biotecnika Times Newsletter and our YouTube channel to be notified of the latest industry news. Follow us on social media like Twitter, Telegram, Facebo
